Please fill the information below, it is required by both State of
Maine laws and Pettengill Academy policies that this form is filled
out completely. If any spaces are left blank it may cause delays in
enrollment and/or ability to access information with our digital
communication software, as will any information not written
legibly or neatly.
This Enrollment Application will initiate the enrollment process with Pettengill Academy for care,
but does not guarantee Enrollment. Only once all the required paperwork has been completed
and submitted will it move forward in the Application process. At all times during this process a
member of our schools will be available to assist in the successful completion of the paperwork
and help answer any questions you may have.
The Pettengill Academy Family Guide and Handbook explains all of the policies in place at the
childcare center. This agreement is reviewed annually. If changes are made to the Family Guide
and Handbook at any time, families will be notified in writing a minimum of two weeks in
advance. If any term or condition stated below or in the Family Guide and Handbook conflicts
with any rule or requirement governing the Licensing of Childcare Facilities in Maine or any
other applicable rule of law, it shall be of no force and effect and the applicable legal standards
Pettengill Academy bases enrollment on spots. Spot care means that as a family you enroll for
specific days, 2 - 5 days based on your needs. Tuition is due regardless of how many days you
attend that week as the spot is held for the student, not hours of attendance.
This contract is between : (Parent's names listed above)(herein called Parents(s))
and Pettengill Academy (herein called Provider).
Childcare services will be provided by the Provider for the following student :
For additional students please fill out a separate Contract and Enrollment Agreement.
** For allergies, Pettengill Academy requires a Plan of Action from your student’s Physician.
This grants temporary authority to Pettengill Academy to provide and arrange for medical care
for a minor in the event of an emergency, where the minor is not accompanied by either
parents or legal guardians, and it may not be feasible or practical to contact them. This form
should accompany the minor in the event of off-site or emergency relocation of the program.
Schedule and Contract Days
Full Time is 4 - 5 days, Monday through Friday
Part Time has two options : Mon, Wed & Fri or Tue & Thu
- Families can choose between either offering, but are locked into those set days.
** Any adjustments on a continued basis to this schedule will require approval by the Director
and an updated Enrollment Agreement. Any changes to rates and dates are subject to current
Tuition Rates and Tuition Policies active at the time of the signing of the new Enrollment
Agreement as selected in the Family Guide and Handbook.
Pettengill Academy offers an Extended Drop Off option for parents and families. Normally
students are not allowed to be dropped off after 9am, but we offer an option for families to
extend this Morning Drop Off period. Families now have the option to drop off anytime before
10:30 am by adding this extra service For $30 a week in addition to the normal tuition rate. This
is only currently available for our private pay families.
Please sign below to add our Extended Drop Off option to your account.
Methods of Payment :
Your initial payment only, will be made through Venmo. Then all other payments will be set up
through our Auto ACH process to be done every Friday.
After turning in your paperwork you’ll be contacted by the School Director or a member of our
Home Office to schedule a Parent Orientation call as well as send you an email invoice to
complete the Initial payment through our myprocare.com portal. They will review all paperwork
to ensure everything is completely filled out and we have all required paperwork and check to
see the payment has been made. They will also review Basic Policies and go over what the
First Day will entail and set you up with a start date.
Initial Payment : Your Initial Payment will consist of one week’s tuition and a $160 Application
Fee ( the Application Fee is non-refundable ).
Payments : Payments are paid in advance for the upcoming week. Payments are due by
5:30pm every Friday.
Prior to Start Date :minimum of 1 week prior to start date : Contract
and Financial Agreement, Family Guidebook forms, Immunization Records, Allergy
Management forms, Emergency Medical Treatment Authorization as well as CACFP forms.
Contract Renewal : This Contract and Financial Agreement renews with each tuition payment
made. When tuition payments are not made this contract will expire until such payments are
made. Pettengill Academy reserves the right to unenroll students and parents with expired
contracts, in the event a student is unenrolled they can be placed on a waitlist for re-admittance.
Re-admittance : If a student is un enrolled due to lack of tuition payment, they will be placed on
a waitlist and the parent will need to re enroll by completing a new Contract and Financial
Agreement as well as paying all tuition and fees as normally due, in addition to paying any prior
balance as owed.
Registration Fee Schedule :
2nd Friday in February
2nd Friday in April
2nd Friday in August
2nd Friday in October
Please list people who are permitted to pick up your student and who we can contact in the
event when we are unable to reach you. Identify Verification will be required for the following
Procare App :
Pettengill Academy utilizes an app called Procare as a digital communication tool between
parents and the provider. This is how you will Check In and Check out every day. To get the full
Pettengill Academy experience we do expect parents to download this free app. Pettengill
Academy will send out reminders, messages, daily reports and updates for your students using
Additional Fees :
Families are expected to pay any of the following additional fees within 24 hours.
Bounced Check or Declined Card : $30 fee plus any other fees Provider incurs.
Late Payment : $25. This fee will be added for payments not made by 5:30pm Friday.
Late Pick Up : $20 every five minutes, per student.
Example 1 : 5:30 - 5:35 = $20 / 5:35 - 5:40 = $40 / 5:40 - 5:45 = $60
Example 2 : If you pick up at 5:41 pm your late fee will be $60 per student, so if you have 2
students picked up at 5:41 pm your late fee will be $120.
This agreement contains the entire understanding between both parties and supersedes any
prior understandings and/or written or oral agreements between them. Any agreement hereafter
shall not change nor terminate this agreement, unless it is in writing and signed by both parties.
I understand that upon acceptance by a duly authorized representative of Pettengill
Academy, this agreement will constitute a binding contract between the undersigned and