Attendance at Pettengill Academy implies consent to all policies, procedures and all information
contained within this document. Information contained within this document is subject to change.
Welcome to Pettengill Academy!
We are so excited to have you here!!
And we hope that you have already started to experience the Pettengill Academy
Difference and what that means. It is all about the experience for our families and
students along with our commitment to excellence in everything we do. At Pettengill
Academy your student will Cultivate a Successful Start with the academic and
social-emotional skills they need to succeed.
We know that enrolling in a new school is a big change for your student and for
you. We know that adjustment periods will vary depending on the age of your student
and any prior experiences in a classroom setting, and we also understand the pace of the
modern family. Our teachers and school administrators are very experienced in
welcoming new families and will work with you to make the process as seamless as
Pettengill Academy is an active community that fosters family relationships, a
supportive network and a sense of belonging for all who attend.
We specialize in Infant, Toddler, Preschool care along with a Before and After
School program. We integrate the philosophies of Montessori and Reggio Emilia in our
own curriculum, LEARN. LEARN is unique for well-rounded development, your student
develops at their own pace with academic and social-emotional skills for life. This is
done through themed activities, discovery and fun.
As we begin this journey together, please feel free to share new ideas or
suggestions. We value opinions and close communication with our parents, families and
teachers. We look forward to providing your family with an experience unlike anything
else; while delivering high quality, curriculum driven care in a safe and nurturing
- Chantel and Zack Pettengill
Owners of Pettengill Academy
In any community, and in the routine and regular process of daily living, there are
inevitably situations and conflicts that arise and are potentially negative for individuals
or for the community. It is critical that long before conflict arises, an environment that
fosters mutual respect, tolerance, clear and honest communication already exists. The
emotional health of a school is determined not by the absence of conflict, but by its
quick and intelligent resolution.
Pettengill Academy is committed to responding to all family grievances within 24 hours
and resolving these as quickly as possible.
Concerns and grievances are most effectively addressed within the school. If a concern
arises, you should discuss the issue with the School Director. If you are unable to resolve
the issue or need further assistance, please contact us at our Home Office.
Pettengill Academy was established to provide high quality childcare and to be the
smart choice for childcare.
Our mission is to teach our students independence, self-reliance, have a sense of
community while developing skills necessary to succeed in their future while gaining a
caring and respectful attitude towards each other.
We do this in a safe, healthy and nurturing environment with home style meals.
Pettengill Academy is dedicated to continuous improvement as well as supporting our
teachers in their ability to deliver ongoing high quality early childhood education.
Pettengill Academy is an extension of each student’s family. We are driven by Excellence
and are guided by our Core Values.
We use a whole child approach so our students learn and develop in a nurturing, safe,
loving and fun environment.
Families will feel trusted and confident with the decision in choosing Pettengill
9 am Drop Off
All students must be dropped off before 9 am, otherwise may not be able to
attend for the day.
All payments are due on Fridays and are for the following week.
Pettengill Academy is a group care facility. Our teachers care for groups of
students in our classrooms and must attend to the needs of all students in the
Pettengill Academy is a well-care facility. Students who are sick will be sent
Students who have Soy, Sesame and any Nut Allergies are required to provide
their own food ( Lunch and all snacks )
Interpretation for English Language Learners
In the event interpretation is needed for someone who is an English language learner, please have them visit the following website
and they can access a Directory of Qualified Interpreters :
If they are unable to do so or need further assistance, dial 211 and a specialist will assist them.
Disclaimer: 211 Maine is not responsible for the quality of the interpreter services provided.
Your family's journey with Pettengill Academy will most likely start with an email or a phone
call. Someone from our Administrative Team will reach out to try and schedule a tour as quickly
as possible. Once you have toured our school and campus you will receive an email containing
the next steps.
*We do recommend to call or email as soon as you know you want to enroll, spots don’t stay available for
That email will contain the forms listed below, we do require for you to fill them out and return
to Pettengill Academy along with the Yearly Registration Fee ( charged once a Quarter ). Once
you have paid the Enrollment Fee and turned in the Enrollment Forms. We cannot guarantee
that a spot will be available for your student on the day you desire as enrollment is based on
availability and may be subject to the Priority Enrollment rules of the school. The school will
invite you to visit with your student to have a playdate in your students classroom ( except during
times of a public health emergency ). During the visit you will have an opportunity to ask any
questions you may have about the first day and classroom. Pettengill Academy does have an
annual, per student registration fee.
Pettengill Academy is proud of our efforts to reduce paper waste and as such we email all
enrollment forms to families after tours. If you need assistance with getting any of these forms
please ask and we can help you with that.
We do ask for seven days from the date enrollment papers are turned in to ensure we are
properly prepared for your student.
During the enrollment process, you must complete additional forms. These forms include :
Allergy Health Care Plans are required to be prepared by the student's physician otherwise they will not
You will also be expected to read the Family Guide and Handbook. Parents and families are
responsible to update information with the school as it changes ( ie - phone numbers, work
information, change of authorized pick ups or change of medical information including
In order to secure appropriate staffing we do ask you to provide the specific days of care needed
for your student recognizing that you may need to change these periodically. Any adjustments
on a continued basis to this schedule will require approval by the Director and an updated
Tuition is due every Friday in advance for the following week with no deductions for any
absences, holidays, illnesses or closures due to inclement weather, power outages or other
situations beyond our control. If tuition is not up to date by the start of business on Monday you
will be charged a late fee of $25 per payment until tuition is paid in full.
Ways to make a payment :
In the event of any questions or issues with the use of a tuition payment assistance program,
please contact :
207-241-0046 or firstname.lastname@example.org
Payment assistance programs including but not limited : Subsidy, FEDCAP, Transitional.
Student’s should be picked up at their scheduled time. Because it can be distressing for a
student to be left in the care of others after hours, late pick-up should be considered an unusual
occurrence. Please allow enough time to arrive at the school, pick up your student, and leave the
school before closing time, repeated instances of late pickups may result in termination of
After 5:30pm, Pettengill Academy charges an evening rate of $20 every five minutes, per student.
The evening rate will be assessed to your account. It is important that student’s be picked up
before closing time. If a student is left at the school after closing time, we may call to try and
reach you and if unable to do so we may call the numbers listed on the Enrollment form. If no
one has come to pick up a student 1 hour after closing, we may need to contact the local police
Example 1 : 5:30 - 5:35 = $20 / 5:35 - 5:40 = $40 / 5:40 - 5:45 = $60
Example 2 : If you pick up at 5:41 pm your late fee will be $60 per student, so if you have 2 students picked up at
5:41 pm your late fee will be $120.
In order to provide sufficient supervision and to appropriately schedule our associates, families
are asked to carefully adhere to the schedule for their students. Any schedule change requests be
made in writing to school administration at least one month in advance. If you have an
emergency and need to alter your student’s schedule, please do not hesitate to contact the
Please call the school if your student is going to be absent or arrive after 9:00 am. If we do not
hear from you by 9am, your student will not be able to attend that day.
Late arrivals should be infrequent. At 9am most of our classrooms are beginning their days with
Circle Time and Learning Centers and they will miss out on educational opportunities. We also
verify attendance during this time and that attendance is used for student counts during Fire
If your student has a contagious illness, please let the school know so that other families can be
notified to look for symptoms in their students as well.
** In the event a student is coming after 11 am they will need to be served lunch prior to being brought in
as lunch is already being prepared and their classroom may have already eaten.
Tuition is based on enrollment ( a spot ), not attendance. To maintain enrollment, tuition must
be paid during the absence of a student due to illness, holiday, vacation or any other reason.
Every September, Pettengill Academy will release our calendar for the upcoming 12 months.
Parents and Authorized pickups are responsible for checking student’s in and out of the school
using the Procare Engage app; this can be done using either the GPS feature once on campus or
by scanning the QR code These contactless QR codes will be placed in the front of the school as
well as the classrooms. Parents and authorized pickups must accompany each student into the
classroom and confirm that their student is under adult supervision before leaving the premises.
For the safety and trust of the students in our care, we will not release students to a person they
do not know. Students will only be released to parents, legal guardians or persons whose names
are listed as Authorized pickups, Authorized pickups will be required to show photo ID. If
students are outside we do require the person picking up to enter the building and be ID’d at the
*Please note : Student’s must be under direct adult supervision at all times while on the premises and
parents/authorized pickups are responsible for students once they are in the building.
Pettengill Academy strives to remain neutral in all custody disputes so that all parents/guardians
feel equally welcome at school. Legally, the school cannot deny access to a student unless there
is an active restraining order or court order on file at the school. We require all families to
resolve their differences or unsettled court orders through legal channels. Pettengill Academy’s
primary concern is the safety of all associates and students at the school, as such the school
cannot be used as a place for scheduled visitations, nor can we be responsible for supervising
parent or guardian visits. In the event of a scheduled visit, only authorized persons are eligible
to be present on campus for the best interest and safety for all present on campus. Students will
only be released to parents, legal guardians or persons whose names are listed as Authorized
Parents/guardians and other authorized persons are responsible for transporting students to and
from the school in an appropriate child restraint system. If someone other than yourself will be
picking your student up from school, please ensure adequate child restraints either by leaving
your students car seat with us or confirming that the individual picking up has an appropriate
Please note : Pettengill Academy associates are not permitted to “buckle” students up for
parents/guardians or other authorized pickups, this also applies to students who utilize a bus service for
transportation for schools off campus, as well as car seats. Pettengill Academy associates are not
permitted to install a child restraint system in a vehicle.
Pettengill Academy does not provide transportation.
The information in your student’s file is considered privileged and confidential. Only those
persons directly related to the care of your student will have access to the record without your
written permission. Upon withdrawal of your student from Pettengill Academy, files are
retained according to our Records Management Policy.
Regulatory agencies may review your student’s record in order to ensure Pettengill Academy has
followed its requirements in maintaining the necessary information.
I understand that I have a right to view my students folder, but in order to do so I must submit a
request in writing and allow Pettengill Academy 10 days to provide access to the information
contained within the folder. I may be provided with a copy of the information; but I can not
remove the file from the property. I further understand that information as determined by
Pettengill Academy will be redacted if confidential.
This information will be provided for families no later than January 31.
Currently Enrolled families : This information will be placed in your student’s cubby.
Families no longer enrolled : Please contact the School Manager for more information
Pettengill Academy is a group care facility, we do not provide One to One, direct care for students. From
time to time a student may require more direct care which makes it difficult for us to provide service. If a
student is requiring attention from a teacher consistently for more than 5 hours a day, this is One to One
care, especially if this is a daily occurrence. Ultimately we must protect company assets & reduce liability.
The following are steps that Pettengill Academy will take in the instance of a student requiring One to
One care. * These may be done in any order as necessary for the student and/or situation
Our school is centered around the students for whom we care. We seek to provide programs
designed to support a student's growth and to challenge them as individuals with unique
learning styles and ways to respond to the world.
Our student focused approach seeks to accommodate a wide range of individual differences.
However, on occasion a student's behavior may warrant the need to find a more suitable setting
for care. Examples of such instances include but are not limited
Our programs are based on developing partnerships and supporting families, however despite
our best efforts, on rare occasions a parent or guardian's actions/requests may warrant the need
to find a more suitable setting for themselves and their student. Some examples include but are
not limited to :
Students should arrive dressed and ready for the day. We like to play and believe in student-led
exploration so they will probably get messy.
*Please label everything. This helps to make sure items
go back with the correct person.
Please do not dress your student in “nice clothing”, we cannot guarantee them to be spotless
when you arrive at pick up. Clothing should be comfortable and seasonally appropriate for
outdoor play. Make sure to include hats, mittens, boots and coats for cold weather. All ages will
be going outside, weather permitting.
Please pack extra clothes as well. Accidents happen and your student may need to be changed.
On average two sets of extra clothes a day is sufficient. You will need to make sure you bring
more during Potty Training. If you student needs more clothing you will be called to bring in
more clothing or pick up your student.
Mud Play : Pettengill Academy is proud to offer a natural playground and students are offered
opportunities to explore the world around and sometimes this may include mud.
Please see Appendix C
Pettengill Academy takes photographs of students at school as part of the curriculum,
documentation activities and for other business purposes. These photographs do include all
students enrolled at the school.
These purposes may include but are not limited to : School displays, posts on the Pettengill
Academy website or Facebook page, and transmissions to you and other parents via our digital
Additionally there may be time the news media will cover events at the school, at the school’s
request using still photography and/or video, which may include your student.
Please see the School Director if you have any questions regarding opting out.
To afford individuals with disabilities the opportunity to participate in a child care program,
Pettengill Academy must act as follows :
Pettengill Academy will make reasonable modifications to their policies and practices to include
students, parents and families with disabilities, unless to do so would be a fundamental
alteration of our program.
Pettengill Academy will also make the facility accessible to people with disabilities with
Any information regarding a student, their family or other matters discussed with school
administration or staff will be held in the strictest confidence.
Every January we will send out a form for parents to be able to update their information we have
on record for them. In the event we don’t receive one back for your family, we will consider that
nothing has changed and all information is the same. It is each family's responsibility to notify
us any time that their information ( personal or contact ) has changed.
Pettengill Academy campus is Drug and Smoke Free. This includes all areas of the campus -
Parking Lot, walkways, inside the building, playgrounds, ect….
No smoking of to include but not limited to : cigarettes, cigars, tobacco products, vaping
or any electronic cigarette or electronic smoking device, marijuana or any other drug.
Parents, families, guardians, authorized persons and any visitors must be free from
offensive smells and/or odors when on the campus.
Pettengill Academy reserves the right to rescind, modify or remove policies without notice
during a public health emergency. During such times, decisions are made in order to keep all
persons on campus as safe and healthy as possible while ensuring that students still have access
to high quality care.
As part of Pettengill Academy's culture and our devotion to providing equal employment
opportunities and preventing discrimination in the workplace, all associates will be addressed
simply by their First Name. Pettengill Academy will no longer use honorifics or salutations ( e.g.,
Mr., Ms., Mz., etc.) so it does not infringe upon any person's gender identity, gender expression
or other factor.
At various times, parents and families receiving subsidies or assistance will bring us forms to fill
out or complete. Pettengill Academy can not complete these forms for parents and families, but
we can verify that information is correct on completed forms only; regardless of signed
*This does not apply to FSA paperwork, FEDCAP/ASPIRE paperwork or State of Maine Childcare
Subsidy Program paperwork.
Move Ups are done on an individual basis. Parents will be notified with a “Move Up” certificate
that will include the classroom name, teacher’s names and the date of move up.
Students are placed into classrooms based upon their chronological age as well as spot
availability, typically Move Ups are done by the 15th of each month. State regulations classify
the specific age range and the number of students for each classroom.
*It may be necessary based on a number of factors including attendance and ratios for a student to be
temporarily moved to a different classroom for the day.
The final decision on classroom placements will be made by the School Director.
Pettengill Academy has an Open Door Policy and welcomes parents and legal guardians to visit
or call. We also encourage breastfeeding mothers to come in and do a feeding and fathers if
they’d like to do a feeding as well, we do appreciate your consideration of our classroom
schedules when visiting. Pettengill Academy requests that in the event of scheduled visitations
that only authorized persons are eligible to be present on campus for the best interest of the
students in our care.
This policy also refers to Custodial Parents.
*Pettengill Academy reserves the right to modify or rescind the Open Door Policy during times of a
declared Public Health Emergency
Families who wish to enroll and are part of the Foster Care system must first seek a Letter of
Admission from the owners of Pettengill Academy.
As part of Pettengill Academy’s activities, students may be observed by professionals who are
not employed by Pettengill Academy. These observations are to help Pettengill Academy
improve their teaching and services to families.
In all cases, confidentiality of information related to the student will be maintained.
It is normal for an adjustment period for every student when beginning care. For a student who
is enrolled Full Time it would typically be 2 - 4 weeks and occasionally can be delayed or could
be longer. A student who is enrolled Part Time would typically be 8 - 12 weeks or could be
No personal toys from home are permitted. If toys are brought, they will be put away in the
student’s cubby immediately. Students are welcome to bring their favorite nap time snuggly or
bring a toy for Show and Tell.
Any items that are left behind after a student is unenrolled for any reason will be retained for 30
days. After this time items may be donated or added to school supplies. Food will be immediately
discarded after unenrollment.
Pettengill Academy is not responsible for any loss or breakage of personal items.
Heirloom/Important Items : Please do not bring in items that are of important value to family.
All personal items must be marked clearly with the student’s name.
Parents are responsible to supply the following items :
Infants create their own schedules. They are fed on demand. Breast fed infants need access to an
adequate supply that is stocked and labeled. We have freezer space to store breast milk. Infants
also determine their own sleep schedule. We are a breastfeeding friendly site. We encourage
moms to come in if they are able to do feedings. We also have a quiet area for moms who need to
pump. Parents are required to supply us with 3 bottles daily. Your student will use these bottles
during their day with us and we will send them home rinsed and empty every night for you to
clean and send back the next day.
Pettengill Academy will discard all leftover contents of a bottle after 60 minutes to avoid
Solid food and cereal will not be fed in a bottle unless the student has specific written
instructions from their medical provider. Additionally, please note medications should not be
put in a student's bottle.
*Please note that times may differ by location
6:45 : Pettengill Academy opens
6:45 - 8:30 : Free choice in the gym or drop off in classrooms by age
8:30 : Classroom time determined by classroom
9:00 : AM Snack ( if parent supplied )
9:30 - 11:00 : Centers and Structures time
11:00 - 12:00 : Gross Motor
12:00 - 12:15 : Prepare for Lunch
12:15 : Lunch
12:30 : Nap
3:15 : Awake/Changes/ PM Snack
3:30 - 5:30 : Classroom time or Gross Motor Skills
5:30 : Pettengill Academy closes
All students must be taken out of their car seats and awake when they are dropped off each day.
Pettengill Academy will supply Lunch and PM Snack. We will also supply homemade baby food.
Menus will be posted using our digital communication app and on the Pettengill Academy
If required, Allergy Health Care Plan or Asthma Plan as prepared by the students physician
Allergy Health Care Plans are required to be prepared by the student's physician otherwise they will not
For students with medically documented allergies or dietary restrictions to food, Pettengill
Academy will make reasonable accommodations, otherwise families will need to supply lunch
and snacks. We encourage students to try new foods, but we will never force them to finish their
Menus are subject to change.
Due to safety reasons and as required by Maine Licensing, we can not accept anything in a glass
Students will be provided with a time during the day for sleep or quiet activity, all students must
participate during this designated time. Infants nap at varying times and their schedules will be
We encourage students to nap, but we will never force them to sleep.
During the course of your time with Pettengill Academy, there may be events that happen to
your family such as death, marriage, divorce. As uncomfortable as it may be, please take the time
to inform the School Director.
This request is made so that we may monitor and support your student as they will inevitably
exhibit behaviors that are not normal for them as they process the changes happening in their
Our main objective is to encourage early learning of literacy, numeracy and social interactions
through play. We will use a variety of activities to accomplish this goal, including free play,
reading, arts and crafts, music and singing, dancing, dramatic, pretend play and puzzles.
Our teachers follow LEARN, Pettengill Academy’s curriculum. This guides teachers into
planning developmentally appropriate activities for the students to help them grow both socially
Young students are working hard on understanding, independence and self control. We also
know students learn by exploring, experimenting and testing the limits of their environment. At
Pettengill Academy, we understand students learn from experiencing the consequences of their
Our main goal with guidance is redirecting young students from unwanted behavior. With older
students, we try to use it as a learning experience discussing the unwanted behavior and what
better choices we can make. There are times we have the student sit to calm down and think
about their choices or remove them from the situation.
When incidents occur parents/guardians of the students involved are informed of the incident
and any specific information pertinent to an understanding of the situation. This information is
usually the time, place, proceedings and subsequent steps to comfort the student who was hurt
and generally, how the situation was handled. Plans are then developed on how to teach more
appropriate interactions and to prevent the recurrence of the aggressive behavior. The identity
of the student who engaged in aggressive behavior is not disclosed.
Our policy is designed to promote respect for every student and family we serve. We will not
reveal the identity of a student in any incident even with the request from a parent or guardian.
This policy is consistent with standards for excellence in early childhood education.
If in our judgment, any students behavior places the wellbeing of others at risk of injury, we will
act quickly and decisively to resolve the situation ( through closer supervision, redirection to
more appropriate activities, removal from tense situations, firm and consistent limit-setting
and/or provision of alternative outlets for expression of feelings ). If the aggressive behavior
continues after exhausting our resources, we may conclude it is in the best interest of the
program to suspend a student's enrollment. Our commitment is to provide a quality
group-learning environment for every student.
These are what we use to document any accidents, incidents or any other sort of documentation
in addition to behaviors that may be happening in the classroom.
All Incident/Behavior Reports are shared on our Parent Communication app with parents.
Sometimes the timing of the incident/behavior may make it difficult to send right away such as
if the incident occurs during pick up time; but they are always shared on the app. There is
always a physical copy for the parents or guardian to sign. We require that these are signed
within 48 hours, this is also a requirement of the State Of Maine as well. Your signature only
implies that you have been made aware of the incident or behavior. If you have questions
regarding the content of the incident/behavior report seek clarification from the classroom
Since this is a requirement of the State of Maine, failure to sign incident/behavior reports within
the 48 hour timeframe may be grounds for disenrollment from Pettengill Academy.
At Pettengill Academy, there will be times that different classrooms will be on the playground at
the same time. The following guidelines must be adhered to:
Does not apply to “stud” type earrings
Due to FDA safety recommendations, Amber necklaces are not permitted at school.
Necklaces and bracelets are not permitted for safety reasons
Due to safety precautions, Pacifiers with attached stuffed animals are not permitted as they are a
At Pettengill Academy, your student’s health is our primary concern. The First Candle/SIDS
Alliance, the American Academy of Pediatrics, and the Association of SIDS and Infant Mortality
Programs strongly recommends that infants be put to sleep on their backs in a crib on a firm
mattress to reduce the chance of Sudden Infant Death Syndrome (SIDS). At first, some babies do
not like sleeping on their backs, but most quickly get used to it, and this is the best sleep
position for your baby. Infants will be put to sleep on their backs. Where allowed by state
regulations, parents/guardians who choose to have their student put to sleep on his or her side
or stomach ( or any other variation other than to sleep on their back ) must sign a release
authorizing Pettengill Academy to make an exception to its policy and to release Pettengill
Academy from any liability. This release must originate from the student’s physician.
Infants who fall asleep, in any position, in the activity area, on a chair, futon, boppy, or any other
type of furniture or equipment that is not a safety-approved crib, will be gently picked up and
placed in a crib on their back for the duration of the nap time.
In keeping with our safe sleep practices, if your infant arrives at the school in a car seat he/she
must immediately be removed and placed in their assigned crib on their back.
The standard practice at Pettengill Academy is to not allow soft items ( such as stuffed animals
and blankets ) in the crib as recommended by the First Candle/SIDS Alliance and the American
Academy of Pediatrics.
We are required to complete 1 Fire Drill per month. We will not do fire drills when the
temperature is below 20 degrees or above 92 degrees. Evacuation cribs with wheels are used to
transport infants and non-walking toddlers.
At Pettengill Academy we take emergency situations very seriously. We have a plan that all staff
are trained with for a variety of situations including but not limited to : fires, medical and
dental, intruders, severe weather, missing/abducted students, bomb threats, chemical spills and
general emergency procedures.
In the event of an emergency, all parents will be contacted as soon as we can ensure the safety of
all students. Our first responsibility is to the staff and students present.
If parents have any issues with anything at the center, please speak to the School Director or
Senior Lead Teachers.
By law, as a school we are mandated reporters to DHHS if we suspect a student is abused or
neglected. All staff have undergone mandated reporting training. Always be sure to let us know
at drop off if your student has any unexplained cuts or bruises. All students that come to school
with injuries are recorded and logged. If you need to contact us with any suggestions, issues or
concerns please contact us directly :
Zack or Chantel Pettengill
“On average, babies experience ten illnesses a year and preschoolers experience almost as
many.” - National Health and Safety Standards.
If a student in care is ill, it may be more difficult for families, staff and other students to balance
their respective needs. For example, it may be inconvenient for a family member who has to
leave work, school or difficult for staff who are trying to care for a sick student despite the other
demands of the day. We are committed to implementing policies that balance and respect the
needs of students, families and staff in these circumstances.
Please see Appendix A
When Pettengill Academy is notified that a student or staff member enrolled in our school has a
suspected reportable disease, it is our legal responsibility to notify the Maine CDC. Authorities
may require further information, testing or preventative measures. Examples include but are not
limited to : Mumps, Measles, Pertussis, Chicken pox.
Pettengill Academy will give serious consideration to all recommendations made by the public
health agencies in order to promote the health and safety of all associates and families we serve.
We believe it is extremely important to notify families about exposure so their students can
receive preventative treatment if available.
Students' hands are washed before and after meals, and after using the bathroom. Staff are
required to wash hands frequently.
Students use separate cups, plates, bowls and eating utensils that have been thoroughly washed.
High chairs are wiped and disinfected after each use. Potty chairs are disinfected in between
Staff disinfect and sanitize equipment, toys and surfaces on a regular schedule.
In the event your student does sustain a minor injury, you will receive an incident/behavior
report, outlining the incident and course of action taken by the teachers.
You will be contacted immediately if the injury needs medical attention.
In the event of a serious medical emergency or student death, the student will be taken to the
hospital by ambulance while school administration contacts you or a designated emergency
contact if you cannot be reached.
Parents are responsible for all costs involved in emergency medical treatment, including
transportation if required. The owners of Pettengill Academy, LLC will not be held liable for any
sickness or injury of either parent/guardian or student while on the premises.
When you feel your student is ready for toilet training, we ask that you begin teaching at home
over the weekend or vacation. We will follow through and encourage your student while in our
care. Parents need to supply training pants with plastic covers or pull ups, plus extra changes of
clothing each day. During toilet training, we ask that your student be dressed in “user friendly”
clothing. Clothes students can remove in a hurry are best.
If not enough clothing is supplied, parents will be called to bring more clothing or pick up their
During this learning phase, if a student has 2 accidents prior to lunch they will be placed in a pull up and
will try again after nap/quiet time. If the student has 2 accidents after lunch they will be placed in a pull
up for the remainder of the day.
Please see Appendix C
Biting is a normal stage of development commonly seen in infants and toddlers, and sometimes
even among preschoolers. It is something that almost all young students try at least once. When
it happens, it’s scary, frustrating and very stressful for everyone involved. It is a natural
phenomenon and not something to blame on students, families or teachers.
Brief episodes of biting do not mean that a student is having a social or emotional problem nor
does it mean the family is to blame. It does mean that your student is going through that
particular stage in their development. As with developmental stages, biting soon ends.
Oftentimes students who have or are having a difficult time verbalizing their needs or wants
will bite as a way to express those feelings.
On hot days, students that can walk might use a small wading pool or hose. This is a supervised
activity with constant adult supervision. We also do water play in small containers or sensory
Please see Appendix B
In order to maintain a safe and secure environment for students; firearms, explosive devices and
any other weapons are not permitted on Pettengill Academy campus. All persons coming on to
campus, regardless of purpose, are asked to secure any weapons, regardless of any such permit
to carry such weapons.
If Pettengill Academy has reasonable cause to suspect that any person picking a student up is
under the influence of drugs or alcohol, physically or emotionally impaired in any way and may
endanger the student, we may refuse to release the student to that person. If this occurs, we will
request that another adult picks up the student or we will be required to call the police to
prevent potential harm to your student. This is done for the protection of your student and is a
requirement of the State of Maine.
Routine Exclusion Criteria is applicable to all signs and symptoms if the student is unable to
participate, care would compromise staff’s ability to care for other students, or the student
meets other exclusion criteria.
In the event a student needs to be dismissed, Pettengill Academy will call first in an attempt to
reach the parent. Depending on the severity of the situation we will call all contact numbers
before moving on to the next contact person. If no contact is made, we will send a message
through our digital communication app.
Pettengill Academy does not dismiss students through our digital communication app unless prior
contact through a phone call has been unsuccessful. If you have questions in regard to this arising from a
message to pick up, please contact School Administration.
Included in this handbook, is a chart that outlines the symptoms we use to determine exclusion.
Exclusion is not limited to this chart as some illnesses might not have any of these common
symptoms. In those cases, we will make a determination based on the AAP and or CDC
Pettengill Academy is not a sick care facility, meaning that sick students are sent home or
expected to stay home for treatment and recovery by parents or family.
The final decision whether to exclude a student from the school due to illness will be made
by the School Director.
*Temperature of 100.4° : Parents will be notified by phone call to pick up their student
Please see Appendix A
Families are expected to notify the school regarding food or environmental allergies. Parents of
students with diagnosed allergies or asthma are required to provide the school with a Health
Care Plan signed by the student’s physician, detailing the symptoms, reactions, treatments, care
and all necessary medications. This plan needs to be updated yearly or as needed from a medical
Despite our diligent efforts, it is impossible to eliminate all risks for students with food
allergies. Ultimately, parents will need to determine whether group care is appropriate for their
student with allergies, in the light that risks cannot be eliminated.
While we certainly respect all cultures and religions, we are not able to provide and manage food
Menus can be found on our website, and families are always welcome to bring a meal or snack
DHHS can be contacted at 207-287-9300
Pettengill Academy requires all students to be immunized, according to Maine Law P.L. 2019,
Ch. 154, 11 which became effective September 1, 2021. This may be verified with
Immunization Records from your student's physician or through a blood test showing natural
immunity and updated as needed thereafter.
Pettengill Academy will also require documentation from a physician in the event a student is
not eligible to receive a vaccine because it is medically inadvisable.
All documentation regarding immunization must originate from the student's physician.
Unused breast milk will be discarded as required by State regulations, if parents wish for unused
milk to be returned home Pettengill Academy must have written documentation on file stating
such a request.
Any breast milk brought in for use during the day must be labeled with the students first and
last name as well as the date that it was expressed on and formula must be labeled with the
student’s name when brought in. Pettengill Academy can not accept any breast milk in a glass
container ie. Mason jar, bottles used for feeding also must be free from BPA.
Information for parents and families regarding developmental screenings can be found
Or you may contact their local office : 207-795-4022
There will be times and ways you can be involved in your students' childcare experience. You are
welcomed and encouraged to participate in any or all of these. We have parent conferences at
least once a year to talk about your students' development and make a plan for growth. We also
encourage families to bring in family pictures and share with us family traditions, especially
with the holidays. *subject to change during a public health emergency.
Ways you can be involved :
All school guests need to check in at the Front Desk. We need parent permission for anyone
other than the parent or guardian to come in and visit during the day. Please let the Front Desk
know if someone is coming that day to visit. This will help to ensure the safety of all students in
Please be advised that parents must refrain from picking up students other than their own, this
is for the safety of all students on campus.
We are committed to creating a strong home and school connection by developing a process of
open, honest communication with you regarding your students' development and experience at
the school. This includes a continual exchange of information between you and the school.
There are certain rules that all students will be taught and expected to follow while on campus,
this includes at drop off and pick up times. This is for the safety and well being of everyone. In
addition, we realize that we must expect a certain wear and tear in regards to the building and
toys, etc…, but we do expect a level of care and respect as well. Hitting, pushing, biting,
grabbing, kicking, spitting or pinching other students and adults is not tolerated. No standing or
climbing on chairs, tables and shelves. There will also be no use of obscene, derogatory or
If behavior is a continuous problem, we will set up a meeting with parents to create an action
plan. If the behavior doesn’t improve within a 2 week timeframe, we reserve the right to ask you
to find alternative care.
No smoking is allowed on the property. This includes parents, associates and all guests on
campus including rides or ride services. We also request that cars are not “idling” during drop
off and pick up, and when traveling in the parking lot please remember the speed limit is 5 MPH
and to be aware of your surroundings as there will typically be other students entering or leaving
*Please note, birthday candles are not allowed.
Staff are unable to make independent child care arrangements with families at the school.
However, in the event that you enter into an agreement with a Pettengill Academy associate to
babysit for your family outside of the associates normal work hours and/or outside of the school
hours, it must be done away from the school and with the full knowledge and understanding
that the sitter enters into such an agreement as a private citizen and not as a Pettengill Academy
associate. We are not responsible for our associates away from the school, outside their working
hours and will not be liable for their acts or omissions when not on our property including the
transportation of students.
If you hire an associate to work for you and that associate resigns their position with us in order
to accept your employment offer, you will be required to pay a $1000 nanny placement fee.
Current families are Pettengill Academy’s best ambassadors and we are thankful when a family
who is satisfied with the care they receive, shares it with another family. To reward families for
spreading the word about Pettengill Academy, we have set up a Family Referral Program. At
Pettengill Academy we pride ourselves on the experiences we deliver, so to match that whenever
a new family is referred to us and enrolls. The referring person/family will receive $200, CASH!!
To receive the credit, the referred family just needs to list the referrer on the Enrollment
Agreement on the “If you were referred by a friend” box.
Then, relax and enjoy some cash!!.
Pettengill Academy utilizes a digital communication app to share a student's day with their
parents. This app is free to download. Please be sure to message during our operating hours, any
messages before 6:45am or after 5:30pm will not receive a reply as no one is in the office or
school to be able to respond.
Pettengill Academy’s first responsibility is the care of students.
If you have any questions regarding your students day please give us a call.
In these cases, we try to keep the student comfortable throughout the day, but will find
it necessary to exclude them from the school setting for the following reasons :
- For information related to COVID, please see Appendix D.
- Illness that prevents the student from participating comfortably in school activities.
- Illness that results in a greater need for care than our staff can provide without
compromising the health and safety of other students.
- Illness that poses a risk of spreading harmful disease to others.
- If a student is requiring one on one care or monitoring.
- Elevated Temperature ( Fever ) : 100.4° and behavior change or other signs and
symptoms such as sore throat, rash, vomiting, diarrhea, lethargy, irritability, constant
crying or difficulty breathing.
- Diarrhea : more watery stools or decreased form of stool that is not associated with
change of diet. Exclusion is required for all diapered students whose stool is not contained in the diaper, and toilet-trained students if the diarrhea is causing “accidents”.
Diapered students with diarrhea will be excluded if the stool frequency exceeds two or
more stools above normal for that student.
- Blood or mucus in the stools : not explained by dietary change, medication, or hard
stools, and/or uncontrolled, unformed stools that cannot be contained in a
diaper/underwear or toilet. Special circumstances that require specific exclusion criteria
include the following :
- Toxin-producing E.Coli or Shigella infection, until the diarrhea resolves
and the test results of two stool cultures are negative for these organisms.
- Salmonella serotype Typhi infection, until diarrhea resolves. In students
younger than 5 years with Salmonella serotype Typhi, three negative stool
cultures are required.
- Vomiting : more than two times in the previous 24 hours, unless the vomiting is determined
to be caused by a non-communicable condition and the student is not in danger of dehydration.
- Mouth sores : with drooling unless the students medical provider or local health department
authority states that the student is noninfectious.
- Abdominal pain : that continues for more than two hours or intermittent abdominal pain
associated with fever, dehydration or other signs of illness.
- Rash with fever : or behavioral changes, until a medical provider has determined it is not a
- Purulent conjunctivitis : (defined as pink or red conjunctiva with white or yellow eye
discharge) until on antibiotics for 24 hours.
- Impetigo : until 24 hours after treatment has been started.
- Strep Throat : (or other streptococcal infection) until 24 hours after treatment has been
- Head lice : until after treatment and all nits are removed.
- Rubella : until six days after the rash appears.
- Scabies : until 24 hours after treatment has been started.
- Chicken pox : until all lesions have dried or crusted (usually six days after onset of rash).
- Pertussis : (whooping cough) until five days of appropriate antibiotics.
- Mumps : until five days after onset of parotid gland swelling.
- Measles : until four days after the onset of rash.
- Hepatitis A virus : until one week after onset of illness or jaundice or as directed by the health
department (if the student’s symptoms are mild).
- Tuberculosis : until the student’s medical provider or local health department states the
student is on appropriate treatment and can return.
- Any student determined by the local health department to be contributing to the
transmission of illness during an outbreak.
Learning to use the toilet is an important self-help skill for two and three year olds. We consider
potty training to be a process. We want potty training to be a non-stressful experience that is
appropriate to each student’s individual development. We believe that when students are at
school the parents and teachers must work as a team so students can be comfortable, confident
and successful when learning potty training skills.
We will work with parents to ensure that potty training is consistent between home and school.
Parents and teachers will maintain communication about the process and will share any
questions or concerns they may have. We will not shame or punish students in any way for
accidents. We recognize that accidents are part of the learning process and may be attributed to
many factors. We will not allow students to remain in wet or soiled clothing following an
accident. Therefore, we will need an adequate supply of clothing during potty training to keep
the student dry all day.
At school we go to the bathroom every two hours ( more if the students ask ), our bathroom
times are around : 8 am // 10 am // 12 pm // 2:30 pm // 4:30pm
Keep in mind classes have between 10-20 students depending on the age, and it can be difficult
to take just one student to the bathroom every 30 or 60 minutes except in special circumstances.
Once a student can independently go to the bathroom, we will not enter the stall unless they
have asked for help.
Take your student with you to the bathroom every time you go. This helps them to see what goes
on in the bathroom.
Rewards and praise work very well.
Pull Ups help your student work on dressing themselves and allows your student to be more
Diapers are too hard for your student to take off at each potty break.
Pull Ups that are dry can slide up and down like underwear, saving time and money.
Diapers that are dry have to be thrown away once they are removed from pottying.
Elastic waist pants/skirts/shorts
Lots of extra clothing : including shoes and socks and typically more bottoms than tops
One piece outfits are very difficult for students to get on and off by themselves. Onesies hang
down and get in the toilet.
When a student is transitioning to underwear we will need at least 3 full changes of clothing
and at least 5 pairs of underwear on a daily basis.
We are not able to clean out soiled underwear. Soiled clothing will be bagged up and sent home at night.
Information is subject to change without notice, as more information becomes available regarding
Combating COVID-19 in a childcare setting is a community effort. Transmission of the virus
often occurs outside of the childcare facility and is brought to the childcare facility where it
can spread as easily as other places such as public schools, grocery stores and can easily be
spread through “high touch surfaces” such as door knobs and handles or even grocery carts.
Pettengill Academy is committed to COVID safety measures but needs parent and family
help to ensure our facility keeps it’s risk of exposure as low as possible.
Masking in public settings, properly washing hands, staying home when sick or staying away
from others who may be sick has proven to be some of the most effective ways to combat the
spread of COVID-19.
Known symptoms : may appear 2 - 14 days after exposure to the virus
Fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches,
headache, new loss of taste or smell, sore throat, or “scratchy throat”, congestion or runny nose,
nausea or vomiting and diarrhea.
Emergency warning signs for COVID-19 :
Trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or
stay awake and pale, gray or blue-colored skin, lips or nail beds, depending on skin tone.
Additional COVID information :
Pettengill Academy will actively monitor each community to evaluate methods to reduce
exposure. Some of these measures may include, but are not limited to : All adults ( staff, parents
and family members ) following proper mask wearing procedures, all students over 5 years of age
following proper mask wearing procedures, conducting health checks/screenings and
temperature checks upon arrival, conducting pooled COVID testing ( parents or families must
OPT IN for this )
In the event of exposure, Pettengill Academy will conduct contact tracing using our attendance
records. This will enable us to make proper decisions regarding if a classroom will need to
quarantine or if any students and staff will need to quarantine. This information will be shared
with parents and families through the Procare app. As each case can have several variables
regarding date of exposure, notification of a positive case and length of quarantine, Pettengill
Academy will provide parents and families with that information at the time of notice. As more
information has become available during the pandemic and preventative measures have become
more prevalent and available ( testing and vaccines ) quarantines can be different for some
families than others due to individual circumstances. Individuals who are fully vaccinated and/or
participate in pooled testing may not have to quarantine provided they are symptom free, if they